Events Assistant

Events Assistant (Volare Vitae)

Are you organised, creative, and excited about supporting the delivery of international events?

At Volare Vitae, we provide high-quality event and logistics support to EU-funded projects across multiple regions. We are looking for an Events Assistant to join our team and contribute to the successful planning and execution of workshops, conferences, and high-level meetings.

What you’ll do:

• Assist in planning and coordinating events (workshops, conferences, meetings, study visits)
• Support preparation of event agendas, participant lists, and coordination materials
• Liaise with venues, service providers, and suppliers to ensure smooth event delivery
• Support participant communication, including invitations, registrations, and follow-ups
• Assist with travel and accommodation arrangements for speakers and participants
• Prepare event materials (presentations, badges, agendas, visibility items)
• Provide on-site or remote support during events, ensuring smooth coordination
• Support post-event activities, including feedback collection and reporting
• Ensure compliance with EU visibility and branding requirements

Who you are:

• Organised, detail-oriented, and able to manage multiple deadlines
• Comfortable working in a fast-paced, international environment
• Strong communication skills in English (additional languages are a plus)
• Proficient in MS Office; experience with event tools/platforms is an advantage
• Experience in event organisation, administration, or logistics is an asset
• Proactive, flexible, and solution-oriented mindset

What we offer:

• A flexible and dynamic international working environment
• Hands-on experience in organising events for EU-funded projects
• Close collaboration with experienced consultants and project teams
• Opportunity to develop skills in event management and coordination
• Career growth opportunities within the company

Learn more about us:

Interested or know someone who might be a fit? Feel free to reach out or apply directly.

The recruitment process will be ongoing until Summer 2026.

Only shortlisted candidates will be contacted.